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ISA
Constitution
(1)
Name
| 1 |
The name of the Association is "Chester City Independent Supporters Association" ("the Association"). |
(2)
Objects and Powers
| 2.1 |
The Association is established to provide an organised and independent voice for supporters of Chester City Football
Club ("the Club") and to promote support, financial and otherwise for the Club in any appropriate way.
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| 2.2 |
In furtherance of such objects the Association may:- |
| 2.2.1 |
Apply funds of the Association for the benefit of the Club and/or for facilities for supporters. |
| 2.2.2 |
Obtain, collect and receive monies and funds by contributions, gifts, subscriptions, donations, grants and appeals, and to apply such monies and funds to the declared objects of the Association, either directly or by loan to the Club. |
| 2.2.3 |
Buy and hold shares in Chester City Football Club Ltd (or Successor Company) through a Trust Fund set up for that purpose, and to nominate members of the Executive Committee ("the Committee") to serve on the Club's Board of Directors. The Trustees of the fund to be the Executive Committee of the Association. |
| 2.2.4 |
Assist in the promotion of the Club in the community and of football generally, and to establish and maintain links with the supporters of other football clubs. |
| 2.2.5 |
Carry out trade, so long as such trade is necessary for the carrying out of, or is ancillary to, or is identical to the declared objects of the Association. |
| 2.2.6 |
Do all other things that are necessary to further the objects of the Association. |
(3)
Membership
| 3.1 |
Full membership of the Association is open to all aged sixteen years or over, interested in furthering the objects of the
Association and having paid the annual subscription as laid down by the Committee from time to time.
Persons under the age of sixteen may join the Association but will not be eligible to vote.
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| 3.2 |
The Committee shall have the right to:- |
| 3.2.1 |
Approve or reject membership applications; and |
| 3.2.2 |
Terminate membership for good and sufficient reason, provided that the member concerned shall have the right of appeal to the Committee before a final decision to terminate membership is taken. |
(4)
Executive Committee, Honorary Officers and Football Club Board members
| 4.1 |
The policy and general management of the affairs of the Association shall be directed by the Executive
Committee (" the Committee"), which shall meet at least six times per year and when complete should have at least eight members plus the elected Club Board members and any co-opted members. All Honorary Officers ("the Officers") shall automatically be members of the Committee.
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| 4.2 |
At its Annual General Meeting the Association will elect a Chair, a Treasurer, a Secretary and such other Officers as the
Association shall from time to time decide. The meeting will also nominate members to serve on the Board of Directors of the Football Club, representing the investment by the Association's Trust Fund and by individual Association members.
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| 4.3 |
The Officers, Club Board Members and other Committee members will serve until the conclusion of the next Annual
General Meeting following their election and will all be eligible for re-election.
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| 4.4 |
Nominations for all posts in clause 4.2 must be made in writing by full members of the Association and must be received by the Secretary at least twenty-one days before the date of the Annual General Meeting. Only full members will be able to serve in any of the above posts. Should nominations exceed vacancies election will be by ballot, with arrangements made for proxy voting for those members unavailable through incapacity or residence outside the normal catchment area for the Club. |
| 4.5 |
The Committee may co-opt up to three further members, who must be full members of the Association and may serve until
the conclusion of the next Annual General Meeting, provided that the number of co-opted members shall not exceed one third of the total number on the Committee at that time.
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| 4.6 |
Any casual vacancies on the Committee shall be filled as soon as possible at a General Meeting of the Association. The
person or persons so elected will serve until the conclusion of the next Annual General Meeting and will then be eligible
for re-election.
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| 4.7 |
The proceedings of the Committee shall not be invalidated by any failure to elect, or any defect in the election,
appointment, co-option or qualification of any member.
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| 4.8 |
The Committee may appoint such special or standing committees or sub-committees it may deem necessary and determine
their terms of reference, powers, duration and composition. All acts and proceedings of such bodies shall be reported
to the Committee as soon as possible.
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(5)
Determination of Membership of the Executive Committee
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A member of the Committee shall cease to hold office if he/she:- |
| 5.1 |
Becomes incapable by reason of mental disorder, illness or injury of administering his/her own affairs. |
| 5.2 |
Resigns his/her office by notice in writing:- or |
| 5.3 |
Is absent from three consecutive Committee meetings without good and sufficient reason, and three quarters of the other members of the Committee pass a resolution that such a Committee member be removed from office. |
(6)
Meetings of the Association
| 6.1 |
The General Meeting shall be the governing body of the Association and shall take place at least four times per year.
Additional meetings may be convened if deemed appropriate by the Committee.
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| 6.2 |
An Extraordinary General Meeting of the Association may be convened at the discretion of the Chair at any time, giving
fourteen days notice to the membership. If at least ten full members of the Association request an Extraordinary General
Meeting in writing, giving reasons for the request, the Secretary shall call such meeting giving the membership fourteen
days notice.
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| 6.3 |
The Annual General Meeting shall be held at such time and place as the Committee shall determine (not being more
than fifteen months after the preceding Annual General Meeting). At least twenty-eight days notice shall be given in writing by the Secretary to each and every member. The business of the Annual General Meeting shall include the
election of Officers, Club Directors, and other Committee members and the appointment of an auditor or auditors, the consideration of the audited accounts of the Association, and of reports by the Chair, Treasurer and Secretary and the transaction of any other business which may from time to time be necessary.
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(7) Rules and Procedures for Meetings
| 7.1 |
Quorum
The quorum at a General Meeting will be five percent of the actual membership at that time, and the quorum of the Committee or any committee or sub-committee set up under clause 4.8 above shall be fifty percent, or such other number as the Association may determine in the General meeting from time to time.
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| 7.2 |
Voting
Save as otherwise provided, all questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote (clause 4.4 details arrangements for proxy voting at Annual General Meetings). No member shall exercise more than one vote but in the case of an equality of votes the Chair of the meeting shall have a second casting vote.
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| 7.3 |
Minutes |
| 7.3.1 |
Minutes of General Meetings will be available on request from the Secretary on receipt of a stamped addressed envelope. |
| 7.3.2 |
Minutes shall be kept by the Secretary on meetings of the Committee and other committees and sub-committees and should record the proceedings and all resolutions of meetings. |
| 7.4 |
Standing Orders and Rules
The Committee shall have the power to adopt and issue standing orders and/or rules for the Association, to come in to effect immediately and subject to review by the Association in General Meeting, and to being consistent with this Constitution.
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(8) Payments and Finance
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All monies raised by or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose provided that nothing contained herein shall preclude:- |
| 8.1 |
The repayment to members of the Committee of reasonable out-of-pocket expenses.
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| 8.2 |
The Committee being able to effect policies of insurance or indemnity and paying any premiums thereon to cover the liability of the Committee (or any of them) which would attach to them in respect of any negligence, default, breach of duty or trust of which they may be guilty in relation to the Association; provided that any such insurance or indemnity shall not extend to any claim arising from any act or omission which the Committee (or any of them) knew to be breach of trust or duty or which was committed by the Committee (or any of them) in reckless disregard of whether it was a breach of trust or duty or not. |
| 8.3 |
The Committee shall through the Treasurer:- |
| 8.3.1 |
Keep accounting records for the Association. |
| 8.3.2 |
Prepare annual statements of accounts for the Association. |
| 8.3.3 |
A range for the statements of accounts of the Association to be audited. |
| 8.3.4 |
Submit an audited statement of the accounts of the Association for the previous financial year to the Annual General Meeting of the Association for approval. |
| 8.4 |
A bank account or bank accounts in the name of the Association shall be opened with such bank or bank as the Committee
Shall from time to time decide. All cheques will be signed by not less than two signatories.
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(9) Trust Property
| 9.1 |
Subject to the provision of clause 9.2 below the Committee shall cause the title to all investments held by or on behalf of
the Association to be invested in not less than three of their number appointed by them as holding trustees. Holding trustees can be removed at the Committee's pleasure and at all times shall act in accordance with the lawful directions on the Committee. The holding trustees shall not be liable for the acts and defaults of its members nor by decisions made by a wider body.
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| 9.2 |
The holding trustees shall be entitled to an indemnity out of the property of the Association for all expenses and other
liabilities properly incurred in the discharge of their duties.
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(10)
Alterations to the Constitution
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The Constitution may be altered by a resolution passed by not less than three quarters of those present and voting at a General Meeting. All members must be notified at least fourteen days before the meeting and the terms of the alteration proposed must be included in the notice of meeting. |
(11)
Notices
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A notice may be served on any member by sending it through the post in a pre-paid letter, addressed to his/her last known address in the United Kingdom, and any such notice will be deemed to have been received within ten days of posting. |
(12)
Dissolution of the Association
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If the Committee decided at any time on the grounds of expense or otherwise, that dissolution of the Association is necessary or advisable, it shall call a meeting of all members of the Association. At least twenty-one days notice of the meeting shall be given and the terms of the dissolution resolution to be proposed must be clearly stated. If a three quarters majority of those present and voting confirm the resolution to dissolve the Association, the Committee shall dispose of any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to Chester City Football Club. |
All rules
and conditions of the Association are to be issued to each member.
March 2000
Please address
any correspondence to:
Chester
City Independent Supporters Association
PO Box 308
CHESTER CH1 5ZF
or e-mail: info@chestercityisa.co.uk
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